Last Updated: 21st April 2025

This Privacy Policy explains how YouWeCan Gala Dinner ("we", "us", or "our") collects, uses, and protects your personal information when you visit our website www.ywcgala.com ("Website") or interact with us in connection with our event. We are committed to safeguarding your privacy and complying with all relevant data protection legislation, including the UK General Data Protection Regulation (UK GDPR).

1. Information we may collect

We may collect and process the following types of personal data:

• Contact Information: Name, email address, phone number, company name (if applicable).

• Booking Information: Details submitted through sponsorship or table enquiries.

• Marketing Preferences: Newsletter opt-ins, communication preferences.

• Technical Data: IP address, browser type, device info, and cookies (see Cookie Policy for more).

• Social Media Data: If you interact with us via platforms like Instagram or Facebook.

2. How we use your information

We may use your data to:

• Respond to enquiries and provide event-related information.

• Process table bookings or sponsorship interest.

• Send you updates about the gala or related initiatives (with your consent).

• Improve our website and user experience.

• Comply with legal or regulatory obligations.

3. Legal basis for processing

We rely on the following lawful bases to process your data:

• Consent – for marketing and communications where required.

• Contractual obligation – to fulfil sponsorship or participation agreements.

• Legitimate interest – for improving the website or managing the event.

• Legal obligation – for record-keeping or compliance purposes.4. How we store your information

We store your data securely on password-protected systems and only retain it for as long as necessary to fulfil the purpose it was collected for, or to comply with legal obligations.

5. Sharing your information

We do not sell or rent your personal information. We may share your data with:

• Event partners (e.g. venue or catering providers) where necessary for the delivery of the event.

• Third-party service providers (e.g. email platforms, analytics tools).

• Legal or regulatory authorities, if required.

All third parties are obligated to protect your data and only use it for the specified purpose.

6. Your rights

You have the right to:

• Access a copy of your personal data

• Request correction of inaccurate information

• Request deletion of your data (where applicable)

• Object to or restrict certain types of processing

• Withdraw consent (e.g. for marketing emails)

To exercise any of these rights, contact us at info@ywcgala.com

7. Links to other websites

This website may contain links to third-party sites (e.g. ticketing platforms, social media). We are not responsible for the privacy practices or content of those websites.

8. Changes to this policy

We may update this Privacy Policy from time to time. Changes will be posted on this page, and we recommend reviewing it periodically.

9. Contact us

If you have any questions about this policy or how we handle your data, please contact: raj.kang@youwecan.org